(2)SharePoint can help you beat the statistics around the management of Meetings

Posted by on January 24, 2012 Posted in Uncategorized

SharePoint is a tool that is known for impacting meetings in a positive way in all statistical errors. Below are just a few statistics that SharePoint can exceed in a positive way.

Koontz said “Most managers spend up to 10 hours a week in meetings, and 90% say more than half that time is wasted.”
On an average day, there are 17 million meetings in America.

According to an article in the Fall 2006 issue of The Facilitator newsletter, using a skilled facilitator increase the productivity of a project by 25%.
49% of participants considered unfocused meetings & projects as the biggest workplace time waster and the primary reason for unproductive workdays.
It takes less than eight seconds for an idea, suggestion, or proposal to be criticized.
According to the article “Meeting Rooms of the Future” in Group Computing Magazine, Sept/Oct 1998, then number of team meetings involving remote participation have increased from 5% to 25% over 10 years.
When someone is asking for our time for a meeting, 80% of the time, there is an alternate date and time that will be acceptable.
Research conducted by the Annenberg School of Communications at UCLA and the University of Minnesota’s Training & Development Research Center show that executives on average spend 40-50% of their working hours in meetings. The studies also point out that as much as 50% of meeting time is unproductive and that up to 25% is spent discussing irrelevant issues.
9 out of 10 people daydream in meetings.
60% of meeting attendees take notes to appear as if they are listening.
63% of the time, typical meetings in America do not have prepared agendas.
Communispond, Inc., a New York consulting firm, conducted a poll of 471 management leaders and found that well over one-half of the respondents to their survey considered many meetings to be a “waste of time.” Some 90 percent attributed the failure of most meetings to a “lack of advanced planning and organization,” and over three-fourths of those surveyed indicated that they received no formal training on how to conduct a meeting.
According to a University of Arizona teamwork study, there are more than 11 million formal meetings per day in the United States – more than three billion meetings per year. Managers spend about 20% of their time in formal meetings of 5 people or more. A meeting between several managers or executives may cost upwards of $1000 per hour in salary costs alone. A Fortune 50 company estimates losses in excess of $75 million per year due to poor meetings.
In a 2001 Tulsa University paper, studies showed that meetings are essential and that the number of meetings and their duration has been steadily increasing. Studies of managers and knowledge workers reveal that they spend between 25%-80% of their time in meetings, suggesting that meetings are an important part of one’s working life. Estimates of meeting expenses range from costs of $30 million to over 100 million per year to losses between $54 million and 3.7 billion annually! Self estimates of meeting productivity by managers in many different functional areas range from 33%-47%.
A Microsoft Office survey including respondents worldwide showed say they feel unproductive for as much as a third of their workweek. Internationally the top three time wasters, according to survey participants, were ineffective meetings, unclear objectives and lack of team communication. In the U.S.A, 42% cited procrastination, 39% picked lack of team communication and 35% chose ineffective meetings among the top time wasters.
A nationwide survey developed by Office Team, a staffing service specializing in skilled administrative professionals finds that “runaway” meetings are the biggest time waster in the workplace. More than 27 percent of workers polled said meetings are the largest reason for inefficiency and lack of productivity.
Industry Week called meetings “the Great White Collar Crime” estimating they waste 37 billion dollars a year.
A Wall Street Journal article suggested that following a detailed agenda and starting on time would reduce the time managers spend in meetings by 80 percent.
According to a survey by MCI Conferencing, most professionals who meet on a regular basis admit that they do the following: daydream 91%, miss meetings 96%, miss parts of meetings 95%, bring other work to meetings 73%.
According to the National Statistics Council, an average of 37% of employee time is spent in meetings. During an average meeting, agenda items are covered in only 53% of the scheduled time, with the remaining time as unproductive.
Executives average 23 hours per week in meetings where 7.8 hours of the 23 are unnecessary and poorly run, which is 2.3 months per year wasted.